Dictation for Sales Teams — Close Faster by Voice
Sales reps spend 21% of their day writing emails and updating CRM records. Push-to-talk dictation cuts that writing time by two-thirds — more selling, less typing.
The Sales Admin Burden
After every call, meeting, or demo, sales reps need to:
- Log notes in Salesforce, HubSpot, or Pipedrive
- Send a personalised follow-up email
- Update deal stage, next steps, and activity records
- Draft proposals or quotes
This admin work eats 1–2 hours per day for a typical rep. The result: reps either rush their notes (and lose context) or spend time typing that could go toward the next prospect.
How ScribAI Fits the Sales Workflow
🎙️ CRM Notes in Seconds
After a call, open Salesforce (or any CRM), click the notes field, hold Ctrl+Win+A, and speak: “Spoke with Lisa, VP of Operations. Interested in the enterprise plan. Needs security review before Q3. Follow up Thursday with case studies.” Release — text appears instantly.
30 seconds of speaking replaces 3 minutes of typing. And because you capture details right after the call, nothing gets lost.
📧 Follow-Up Emails with AI Compose
Hold Ctrl+Win+X and describe what you want: “Polite follow-up to Lisa after our demo. Mention the enterprise plan, offer to send case studies, and suggest a Thursday call.” ScribAI drafts the email and pastes it into Outlook or Gmail. Edit lightly and send — under 45 seconds.
📈 Works in Every Sales Tool
ScribAI pastes via the system clipboard, so it works in any text field on Windows:
- Salesforce — activity log, notes, chatter
- HubSpot — deal notes, email compose
- Pipedrive — activity notes
- Outreach / SalesLoft — sequence emails
- LinkedIn Sales Navigator — InMail compose
- Outlook / Gmail — email replies
- Google Docs / Word — proposals and SOWs
Time Savings at Scale
| Task | Typing (50 WPM) | Dictating (140 WPM) |
|---|---|---|
| CRM note after a call | 3 minutes | ~45 seconds |
| Follow-up email | 4–5 minutes | ~1 minute (with AI Compose) |
| Daily admin (20 activities) | 60–80 minutes | ~20 minutes |
| Weekly time saved | — | 3–5 hours |
For a 10-person sales team, that’s 30–50 hours/week of recovered selling time.
Why Push-to-Talk for Sales
Sales floors are noisy. Always-on dictation captures colleague conversations, phone rings, and background chatter. Push-to-talk only records while you hold the key — perfect for open-plan offices. And because there’s no toggle to forget, reps never accidentally transcribe a private conversation.
Give Your Sales Team More Selling Time
ScribAI is free for individual reps. No admin setup — each rep installs in 60 seconds on their own Windows machine.
⬇ Download ScribAI Free (99 MB)Windows 10 / 11 · Works in any CRM or email client · No credit card