Dictate Emails 3× Faster with ScribAI
Email takes up a huge part of the workday — the average professional spends over 2.5 hours on email daily. Dictation can cut that time significantly, but built-in tools often don’t work well in email clients.
ScribAI was built to solve this. Push-to-talk dictation that works in every email app on Windows.
Works in Every Email App
Unlike Windows voice typing, which doesn’t work reliably in all apps, ScribAI pastes via the clipboard — so it works anywhere you can paste text:
- Outlook (desktop, new Outlook, and web)
- Gmail in Chrome, Edge, Firefox, or any browser
- Thunderbird, eM Client, and other desktop email clients
- Webmail from Yahoo, ProtonMail, Zoho, and more
- CRM email integrations (HubSpot, Salesforce)
How It Works for Email
Open a new email or hit Reply in your email client.
Press and hold Ctrl+Win+A. Say your email naturally — “Hi Sarah, thanks for sending the proposal. I’ve reviewed it and have a few questions about the timeline. Can we set up a call this week?”
ScribAI transcribes your speech and pastes it into the compose box. Edit if needed, then send.
AI Compose — Let ScribAI Draft the Reply
Sometimes you don’t want to dictate word for word. With AI Compose (Pro feature), you can give ScribAI a brief instruction and it writes the full email for you:
- Hold Ctrl+Win+X and say: “Write a polite reply saying I can’t attend the meeting but I’d like the notes afterwards.”
- ScribAI generates a complete, professional email and pastes it at your cursor.
- Review, adjust tone if needed, and send.
This is especially useful for routine replies, scheduling emails, and follow-ups where the content is predictable but still takes time to type out.
Why Dictation Is Faster for Email
Most people speak at 125–150 words per minute but type only 40–60 WPM. For a 200-word email, that’s the difference between 80 seconds of speaking and 4 minutes of typing.
Multiply that across 30+ emails per day and dictation saves 60–90 minutes daily for heavy email users.
Push-to-talk makes this even faster because there’s no UI to manage — hold, speak, release, done. No clicking a microphone button, no toggling dictation mode on and off.
Privacy for Sensitive Emails
If you handle confidential correspondence — legal, HR, medical, financial — ScribAI’s Local mode processes all speech on your device. Audio is never transmitted anywhere. This makes it suitable for:
- Healthcare professionals dictating patient-related emails (HIPAA considerations)
- Lawyers dictating privileged communication
- Corporate environments with strict data policies
Start Dictating Emails Today
Download ScribAI free. Push-to-talk dictation with local Whisper AI is included at no cost — no signup required.
⬇ Start Dictating Emails Free (99 MB)Windows 10 & 11 · 99 MB · No admin rights · No signup